WAWF AND UID REGISTRY OVERVIEW

Wide Area Work Flow (WAWF) is a means of transmitting Unique Identification (UID) data elements into the UID Registry. The WAWF is a transaction system, supporting a distinct part of the procurement lifecycle from submission of electronic invoices through inspection and acceptance to electronic payment receipt.

The UID Registry is the ultimate repository where all UID data will be captured. The UID Registry is populated as new items are acquired, or as legacy items are assigned UIDs. The UID Registry is maintained by the Defense Logistics Information Service (DLIS).

WIDE AREA WORKFLOW (WAWF) DESCRIPTION

Wide Area Workflow (WAWF) is a secure web-based system for electronic invoicing, receipt and acceptance. WAWF creates a virtual folder to combine the three documents required to pay a vendor – the contract, the invoice and the Receiving Report. The WAWF application enables electronic form submission of invoices, government inspection, and acceptance documents in order to support DoD's goal of moving to a paperless acquisition process. It provides the technology for Government contractors and authorized DoD personnel to generate, capture, and process receipt and payment-related documentation, via interactive Web-based applications. Authorized DoD users are notified of pending actions by e-mail and are presented with a collection of documents required to process the contracting or financial action.

Benefits of the WAWF include online access and full spectrum view of document status, minimized re-keying and improving data accuracy, eliminating unmatched disbursements and making all documentation required for payment easily accessible. WAWF is the system that allows DoD to reach its e-invoicing goals and reduce interest penalties due to lost or misplaced documents.

WHAT IS WAWF-RA?

• Wide Area Work Flow-Receipts and Acceptance (WAWF-RA) is a DoD-wide application designed to eliminate paper from the receipt and acceptance process of the DoD contracting lifecycle.
• The goal is to enable authorized defense contractors and DoD personnel to create invoices and receiving reports and access contract related documents electronically.

Who will benefit?

Government

• Electronically record the inspection and acceptance of goods & services
• 24/7 document access and status check
• Real-time processing
• Reduced risk of lost or misplaced documents
• Reduced re-keying and improved accuracy of data
• Secure transactions with audit capability
• Reduce late interest penalties
• Maximize vendor discounts

Vendors

• Submit documents electronically
• 24/7 document access nd status check
• Immediate feedback when the government rejects a document
• Ability to correct and resubmit documents online
• Faster processing time
• Secure transactions with audit capability
• No transaction fees

What is the SAAR DD 2875 Form?

If you have never submitted information through WAWF you will first need to register on the WAWF webpage, https://wawf.eb.mil/. Once you have registered you will need to contact DISA (Defense Information Systems Agency) at 866-618-5988 and request FTP access. DISA will then submit a ticket to JITC (Joint Interoperability Test Command). JITC will send you a welcome email with contact information at JITC. You then call your contact at JITC, they will coordinate with you on getting set-up. At this point you will be asked to complete and fax DD Form 2875 (please click here to obtain form http://eda.ogden.disa.mil/users_guide/userGuidance/attachments/formDD2875/DD2875.pdf) to 801-605-7453. On your fax cover sheet please state your company name, cage code and that you are requesting to setup a secure FTP. Per your contact at JITC's instructions you will submit a test e-document to your JITC's contact email directly. Upon verification that the documents are in correct format, you will be given the FTP live contact information.

If you already submit information through WAWF, please continue with the steps described above.

How do I learn more?

UID REGISTRY DATA ELEMENTS

The submission of UIDs to the UID Registry requires several pieces of data for each marked item in addition to contract and shipment numbers, the item number (CLIN), product identifier (NSN/PN) and unit cost:

• UID Type (Construct 1 or 2)
• Entity Identifier (such as CAGE) of company assigning the UID
• IAC (Issuing Agency Code) which controls the Entity ID
• Part Number (Construct 2 only)
• Serial Number
• Fully constructed UID

How do I learn more?

Click here to learn more.