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GFP is a subset of PIPC (Property in
Possession of Contractor) and
consists of government property that
has been made available to the
contractor in order to perform a
contract. Suppliers who hold onto
this property in order to fulfill
their government contracts are
required to communicate to the DoD
whenever the property enters or
leaves their facilities. This
process is usually closely
coordinated between property
managers and shipping personnel.
Although manual communication of
this information has been allowed in
the past, new specifications from
the DoD are requiring that all GFP
data be tracked electronically
through the UID Registry. The old
submission processed was based off
of submitting a manual DoD Form
1662. This new requirement ties GFP
closely to the UID processes.
The same basic rules that determine
whether a product will be a UID item
also apply to GFP. The item has to
have a cost value of over five
thousand dollars. Items that are
less expensive than this are
actually classified as LVP (Low
Value Property) and do not need to
be UID marked and reported to the
UID Registry.
The DoD is requiring that all GFP
items be UID marked. When GFP items
first arrive in the facility, an
electronic submission of the GFP
items must be sent to the UID
Registry. Since all GFPs must be
sent to the UID Registry, they all
must have the basic information
necessary for a UID, such as an
enterprise identifier and serial
number.
The DoD Registry allows UIDs that
don't have a unique UID mark to be
submitted as Virtual UIDs. A Virtual
UID needs to have a physically
identifiably unique mark such as a
barcode. This is necessary so that
when the physical UID mark is
actually created and reported to the
UID Registry, the correct serial
number will be used. It is expected
that a Virtual UID will be
physically marked prior to the time
in which it is returned to the
government.
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